The Art of Employee Onboarding

Onboarding is a human resources industry term referring to the process of introducing a newly hired employee into an organization. Also known as organizational socialization, onboarding is an important part of helping employees understand their new position and job requirements.

Some of the onboarding activities include-

·       Job offers

·       Salary negotiation

·       New hire paperwork

·       Policy and culture training

·       Job training

·       Employee handbook training

Onboarding process-

·       Releasing the offer-

Employee onboarding process starts right after the recruitment phase. Once an employee is selected, an HR manager sends a warm welcome email with a few essential documents like the offer letter, links to fill out forms, and policy documents.

·       Offer acceptance

Once the employee accepts the offer, the organizations will schedule a quick call to review the forms, benefits, policies, and set expectations. Keeping the new hires engaged will affirm their choice to accept the offer, and forge strong emotional ties with the organization

·       Waiting Period

During the waiting period, the employee might be open to offers from other potential employers as well. So, it is critical to build a good rapport with the employee. Let the employee know they are valued!

·       Joining Day-

The duty of HR managers is to ensure that the new hires feel welcome and comfortable. Invoking a sense of belonging in new hires will make them feel more committed and focus better on their work.

·       Coordinating with other departments

HR can enlist the help of other employees to decorate the new employee’s cubicle, organize one-on-one welcome meetings, and schedule an orientation session. And inform the co-workers and managers the joining date of new hire!

·       Training & Orientation-

Orientation sessions give the new hire an overview of the organization’s culture and an insight into company goals. This phase offers new hires relevant information about the teams within the company, team processes, and company policies. Since a major portion of employees require some essential training to get started, most organizations schedule the training program to bring their employees up to speed quickly.

Hence, in the employee onboarding process, while it is essential to ensure that your employees are happy with the culture they are being brought into, it is also essential to engage in continuous onboarding to help them stay relevant in their jobs. A positive and technology-enabled onboarding experience will result in higher engagement and high performance and productivity on the job much faster.